PER DIEM COMPUTATION FOR DOT TRUCKERS
Posted 07 November 2010 - 03:32 PM
Posted 07 November 2010 - 08:27 PM
Posted 08 November 2010 - 06:51 AM
Posted 08 November 2010 - 10:27 AM
Posted 08 November 2010 - 10:59 AM
Posted 08 November 2010 - 01:18 PM
Posted 10 November 2010 - 06:58 PM
a. Opening Odometer:
b. Closing Odometer:
TOTAL MILES TRAVELED FOR YEAR:
c. Number of TIMES returned HOME:
d. Number of DAYS in regards to c. above:
e. TOTAL vacation days at HOME:
Posted 10 November 2010 - 08:01 PM
In my opinion, those are the wrong details. They do not support the location, time, and business purpose of the days traveling. You might think the result is the same whether you add the days or subtract the non-days, but it is NOT the same to the IRS. Trucking is a professional activity and requires professional records.
Posted 10 November 2010 - 08:35 PM
Edward, For anything other than a pick up truck or passenger vehicle, the odometer is irrelevant. DAYS AWAY is the critical component. The odometer is relevant for the Owner/Operator, for the sake of revenue per mile, and IFTA, but not for the per diem.
For per diem purposes, may I suggest a "trip log" kept by the Driver for each trip:
"Date Left home --- Time left home --- Date returned home --- Time returned home."
1. From this "trip log," either they or I calculate the "days away" and,
2. Their "Drivers Daily Log Book" is retained and used as the legal backup for their trip log.
One other thought, DOT uses the definition of "home" as the home terminal or where the truck is parked (where "On Duty" begins and ends for the purpose of the Driver Daily Log Book) while the Driver is at home, off duty. IRS uses the definition of "home" as "tax home" - where the Driver LIVES. So I encourage Drivers to calculate (and record) the time they left, and arrived back at, their residence, not the time they arrived at the truck terminal and left it. This means for the sake of the per diem, commuting TIME is included. (Recognizing that commuting "miles" are never included when calculating business miles.) this "commuting time" becomes more valuable if a Driver lives a great distance from his terminal - I know Drivers who live a hundred, or several hundred, miles from the terminal. I met a Driver for Academy MotorCoach Company in North Jersey, who lived in Colorado. He "commuted" to North Jersey, usually, only two or three times a year - he literally lived on the road -- but I never considered the possibility that he would not have a tax home ??? (I don't do his taxes!)
IF a Driver decides to take a "vacation" -- several days layover, for PERSONAL reasons (the beach, skiing, hunting, girl friend, etc.), at some location away from home, I encourage them to adjust their log of trips (above) accordingly. There must be BUSINESS reason for the time away from home in order to apply the per diem. So, "waiting for a load" or "breakdown" or "waiting for a permit" is a qualifier for the per diem.
Posted 23 January 2011 - 12:24 AM
By the way this is a very nice post and I wanted to bring it to the top.
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