Denne Posted December 12, 2009 Report Share Posted December 12, 2009 I was ordering my W-2's....or trying....today. To my surprise I couldn't find the Red W-2 forms..... I am wondering if we can print them on regular paper this year or if the website was faulty. Of course the office was closed by the time I was working on ordering ;~( The publication 1141 that I found on the Internet was for last year not the current year. Anyone know what is happening this year with the Red forms? Thanks.......Denne Quote Link to comment Share on other sites More sharing options...
Dan Posted December 12, 2009 Report Share Posted December 12, 2009 Denne, I ordered some of mine at the IRS web site. The Copy A's were red! Go to: www.irs.gov Click on IRS Click on Forms and publications Click on Employer forms and instructions below the word Order. Quote Link to comment Share on other sites More sharing options...
Lynn EA USTCP in Louisiana Posted December 12, 2009 Report Share Posted December 12, 2009 Denne, I ordered some of mine at the IRS web site. The Copy A's were red! Go to: www.irs.gov Click on IRS Click on Forms and publications Click on Employer forms and instructions below the word Order. Remember that while the IRS requires the 1099's to be the 'red' forms, the SSA no longer has that requirement. Lynn Jacobs, EA, NP Kenner, LA Quote Link to comment Share on other sites More sharing options...
Arche1 Posted December 13, 2009 Report Share Posted December 13, 2009 I was ordering my W-2's....or trying....today. To my surprise I couldn't find the Red W-2 forms..... I am wondering if we can print them on regular paper this year or if the website was faulty. Of course the office was closed by the time I was working on ordering ;~( The publication 1141 that I found on the Internet was for last year not the current year. Anyone know what is happening this year with the Red forms? Thanks.......Denne For the last 3 or 4 years red copies not required for W-2s. In the pasr 1099's require red copy, but did not inquire about this year. Do your research and save/make more money unless your new to tax prep. Quote Link to comment Share on other sites More sharing options...
imjulier Posted December 14, 2009 Report Share Posted December 14, 2009 How about e-filing 1099s and uploading w-2s through SSA website....then no red forms at all needed. Quote Link to comment Share on other sites More sharing options...
Medlin Software, Dennis Posted December 14, 2009 Report Share Posted December 14, 2009 SSA has allowed laser printed plain paper W-2/W-3 since TY 2001, providing you are using software that has been approved by the SSA (the software vendor has to put their vendor code on the forms). As far as I know at this moment, IRS does not offer a laser printed plain paper 1099 approval, although I am rechecking. Have heard that some print 1099's on plain paper without problems, but as a software provider, I cannot offer it until there is formal approval/acceptance. Quote Link to comment Share on other sites More sharing options...
Medlin Software, Dennis Posted December 14, 2009 Report Share Posted December 14, 2009 Pub 1179 is the document for substitute 1099 forms. The latest release of 1179 was Oct 2008. There is nothing I see where anything other than red dropout ink can be used on Copy A. "Proposed substitutes of Copy A must be an exact replica of the official IRS form with respect to layout and content. Proposed substitutes for Copy A that do not conform to the specifications in this revenue procedure are not acceptable. Further, if you file such forms with the IRS, you may be subject to a penalty for failure to file a correct information return under section 6721 of the Code. Generally, the penalty is $50 for each return where such failure occurs (up to $250,000). No IRS office is authorized to allow deviations from this revenue procedure." "All print on Copy A of Forms 1098, 1099, 5498, and the print on Form 1096 above the statement, “Return this entire page to the Internal Revenue Service. Photocopies are not acceptable.” must be in Flint J-6983 red OCR dropout ink or an exact match. However, the four-digit form identifying number must be in nonreflective carbon-based black ink in OCR A font." "Important information: The forms produced under these specifications must be guaranteed to function properly when processed through High Speed Scan-Optics 9000mm scanners. Forms require precision spacing, printing, and trimming." Quote Link to comment Share on other sites More sharing options...
GeneInAlabama Posted December 14, 2009 Report Share Posted December 14, 2009 The IRS will NEVER change this requirement. They are trying to get everyone to file electronically and they will make it as difficult as possible to file manually. Quote Link to comment Share on other sites More sharing options...
Medlin Software, Dennis Posted December 14, 2009 Report Share Posted December 14, 2009 And there it is... Silly. I can fill in the forms in my lousy scribble and be compliant (and which get scanned), but I cannot use a good quality printer to make the form - of which the body should not be scanned anyway... The equipment argument is silly. One can print other IRS forms, ones with incredibly tight and inconsistent spacing, and be legitimate, but not 1099's, which have nice wide spacing and rarely change format. (Referring to a 941 which, again, looks to be changing alignment for 2010, for some unknown reason.) Now if I were working in the equipment/programming room at the IRS or SSA, I might feel differently. Oh well, we play the cards we are dealt, or we don't play at all. The IRS will NEVER change this requirement. They are trying to get everyone to file electronically and they will make it as difficult as possible to file manually. Quote Link to comment Share on other sites More sharing options...
Jack from Ohio Posted December 15, 2009 Report Share Posted December 15, 2009 Or.... Join the 21st Century and e-file 1099s and Upload W2s. It will soon be 2010! We send 1099s to clients and recipients, and hold e-filing them till a week before deadline. This allows time for "inaccuracies" to be reported. Then changes can be made, new copies sent BEFORE info is sent to the IRS. E-filing 1099s takes about .2 seconds each. It is made VERY SIMPLE in ATX. Quote Link to comment Share on other sites More sharing options...
Arche1 Posted December 15, 2009 Report Share Posted December 15, 2009 Or.... Join the 21st Century and e-file 1099s and Upload W2s. It will soon be 2010! We send 1099s to clients and recipients, and hold e-filing them till a week before deadline. This allows time for "inaccuracies" to be reported. Then changes can be made, new copies sent BEFORE info is sent to the IRS. E-filing 1099s takes about .2 seconds each. It is made VERY SIMPLE in ATX. Help Big Brother watch you more closely and easily- E File Quote Link to comment Share on other sites More sharing options...
Jack from Ohio Posted December 17, 2009 Report Share Posted December 17, 2009 Help Big Brother watch you more closely and easily- E File Do you use a cell phone, or receive calls on from a cell phone? You know that Big Brother monitors ALL cell phone calls and screens them for content? If you don't believe me, just watch the movie "Enemy of the State" With Wil Smith and Gene Hackman. Now if you believe that, I have a bridge to sell you, and some ocean front property in Arizona REAL CHEAP! Quote Link to comment Share on other sites More sharing options...
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