Medlin Software, Dennis

There are many ways to account for the desired amount. The obvious are a second phone line, amount of upgraded internet, etc. For the harder to disseminate items, something similar to how home daycare providers calculate seems reasonable. Works well for me, especially with a relatively small pct of sq ft I use. Easy as well as I am already tracking home costs for another purpose.

Not shocked it is a mess or changed. With the lower w2 efile threshold , the number using efile (for instance) will exponentially change this TY. I have not tried logging in yet. Waiting until Sept.

Annual inspection would clear parking on my street, if we had such a thing. Sometimes an HOA sounds better than worse.

Thankfully my wife shops online almost daily. Meaning I get almost daily notices something is in our cluster box. Our old cluster box was not as secure and was pried open a couple of years ago. There were some w2 forms lost by our neighbors. So check your incoming daily as well. For outgoing important, go the post office and hand it to a clerk. Mine has a drop cart anyone can reach, but I don’t use it as anyone can reach it… We also have a P.O. Box we use for incoming items which we don’t want to lose. Home cluster is now for junk and packages.

Unless (and it is rare), the software has no selection of installation, you can overtype or select a different folder other than the default. One exception is if you are installing something which is already installed, the dev may allow the setup to just "go" to the same location with no option to change. What I am suggesting is to change the program file section to something else. In this case, I had to select "custom" install to see/alter the installation location. Since the app is 32 bit, it defaults to the x86 program file folder. I replaced the section marked above the yellow with my own folder (Other Apps). I am suggesting nothing be in the program file folders other than what the OS puts there when the OS is installed. This ISOLATES the apps from the OS better, which can pay off for cases where the OS is stuck, such as a failed upgrade, or user error, and the OS needs to be reinstalled or recovered.

I used to use zip drives, tapes (and glued many back in their spool, the light and the two little holes near the end failed when the drive was dusty), CD/DVD/Floppy, etc. I only tried imaging a few times, IIRC, is may have been Peter Norton's offering (pre Symmantec). I have done low level file recovery. For me, I rarely have to "repair". My issues are like most, changing computers, or trying to undo/reverse human error (such as getting a file back I deleted or changed). I cannot think of any time I want to restore an entire image. If I were deploying setups, I would use images for certain. I cannot afford (too lazy) to redo more than an hour's work (sometimes 15 minutes) so I backup every hour during my work hours. I also have a backup computer always ready to go, kept within a week current with my data. Likely an outlier as most do not, cannot, or don't think about such a system. For me, I am too smart/experienced/lazy (and stupidly have had more than one self caused issue over the decades) to rely only on a local daily backup. Don't backup the OS. System must be able to restore just one file, just one folder, or all of my data, quickly and easily. Must be able to have multiple backups, such as weekly, daily, and hourly. Also must allow manual trigger. I prefer 5 incremental, and then a full, for each group. Must be able to backup locally, as well as to send the result via SFTP. Must not use any secret or proprietary encoding, so something like 7 zip is free, reliable, and reasonably secure. I use my own encoding on the zip files for added security (since I have that ability). I locally backup onto a portable hard drive, SD, and USB. Also onto my spare computer. I send those results to two different secure servers, which are also backed up (imaged) regularly, and they have in place auto dups which come online if the main server fail. In this case, my backups were fine, and my backup computer was fine. Had I installed my apps in a non OS controlled location, I would have been back within minutes. The problem is, I had to dig through many files (or manually recreate) some of my "preferences" for those apps, and reinstall them, which is annoying to me. Plus, if I had installed outside of the OS folders, there would have been NO ISSUE at all with letting the OS rebuild/recover, other than the few minutes for that process. I really don't like the OS wiping files outside of those it needs/creates. I understand, MS is trying to get the computer functioning and the user our of their support loop ASAP, but the means is not good - I would say it is destructive and costly to the user. It is the same as a well known fix it chain who has a policy of making some sort of proprietary backup/image on DVD's, wiping the computer, and letting their customer figure out how to restore. I have to deal with that company weekly (at least) as my customers contact me asking how to undo what they PAID someone else to "fix". I should have known better, since this is related/similar to the original system restore issues created decades ago (why my app installs in a custom folder - with zero option for the user to select another location). But the result is fine, it is making me rework my backup/recover system again, and it will be improved yet again. The point of the post was to suggest others consider taking more control over their computer, and not use either of the program file folders again.

My backups were good (I did not count, but I have at least 4 sources, with multiple options withing each source, so likely 50+ backups I could try). The issue is the Windows "repair", which should have just repaired Windows, DELETES any not installed with Windows apps in the program file folders. This is a BAD thing. Why? Any problems in those folders can be handled via console mode, rather than just wiping them out. If MS was concerned a non windows app was the issue, they could just remove/clean the STARTUP items, so no non win app starts automatically... Windows suggests what is best for MS, not what is best for the computer user. It is the reason I have been installing my app in a root folder, as there are things MS does which was wiping out my customer's data, which my customers expected me to fix. System restore was one of the problems, and now I see Windows recover is as well (had not looked since it was already solved for my app). It is nearing the time I will have to force customers to make backups, as their skill level is dropping as computers are now appliances, and it seems many assume all software is sending data to the "cloud" for them with no interaction. ("I paid for the software, it should protect me from me") I am just old, or old school, I guess. Reinstalling or recovering the OS should NOT delete apps. Period. My fault, as it has been at least a decade since I had to repair from a fat finger error. I borked the registry, and could not boot. I was up and running in 30 minutes with major items, and the rest have been resolved within a day. My backup machine would have been fine to use as well. My point is, unless apps are installed in a non MS controlled folder (NOT program file folders), those folders need to be backed up. This goes against the old advice of backing up data, and reinstalling software. Why? Because there is DATA (mostly configuration, INI type stuff, but not always) in those folders which MS wipes on recover!!! These are the two folders ("suggested for app installation by MS") which are wiped when using the Windows recovery tool in the advanced options. Nothing criminal, but there are better options for the user, but it must be MS decided to just wipe them, so Windows will boot, then they can say "we fixed Windows, you are on your own for the apps we deleted "for" you". Instead of allowing installation into the above folders, I am using a folder I created. In addition to the better recovery from non boot, I can backup the other apps folder in total, without backing up all the things Windows re installs on its own. Noe, if I have to reinstall Windows, I can leave existing data, with zero data loss via the recovery.

What is old is not always wrong... Yet another in the long line of self caused problems had me using the advanced options to reinstall Windows (was unable to boot properly). The Windows reinstall was fine, BUT one of the things it does "for you" is to remove everything and everything you have installed into one of the Program Files folders. (These are the folders Windows suggests apps install to, which many developers blindly follow. In my case, my own software does NOT do this, as we install into a folder of our own making in the root.) While this can help some, who may have an issue caused by faulty outside software, it means a real time loss reinstalling software after an OS error. In my case, it was a bad key press while editing the registry, it was not something an update did! So for me, and those who ask me, I am even more sticking with the old way of not letting Windows manage locations, and my apps are going into a folder of my own making, such as "Outside Apps", rather than one of the program file folders Windows defaults to. This will better isolate the OS from the non OS Apps, in case of a repair, since MS has elected to wipe things with no backup made during the windows repair process. The other huge advantage is for backups, as one can backup their outside apps folder (not for the apps, but for their configuration and data!), rather than blindly backing up the program file folders, which contain a large amount of Windows apps which do not normally need to be backed up. Granted, I am an outlier, as I test and use my backups at least a couple times of year, not only for safety, but for changing computers (main and a spare). I backup on 4 different local devices (in case one fails), and send copies to two different secure online locations I directly control (which means two servers/machines, plus auto backups of each server which resides on other servers). Thank goodness my backup software (Cobian Reflector) allows multiple backup lists, so my usual is restoring from my special hand crafted list of ini, cfg, and data files for my day to day stuff. Funny thing, I had no backup of my Cobian backup sets, since I tend to make new sets after each restore/computer change.

They noticed the increased net and spent it. Employees always question a penny less than expected, and rarely question increased net until tax time. In any case, the employer will eventually get dunned for their part of any underpayment and the employee is responsible for their underpayment (even if employer error or omission). If the person likes their job, file and pay and let the irs deal with the employer.

Coming to other states soon as well. Emboldened by the Wayfair (anti Quill) ruling, states are eager to "follow" the Multi state tax commission guidelines. For instance, the guidelines (not law, just suggested for member states) have clicking on an email or chat link, from within an adopting state, as triggering nexus in the state the customer or potential customer's machine is in.

Newman!

You can ignore the "person on the phone". Their information is useless. There are instances where 941's and W2's do not match, meaning while for most, they match, there are exceptions.

For storage (such as retirement) paper rules (or failing paper, PDF's on multiple machines/storage methods). Computers fail. Internet connections fail. Servers fail. You cannot meet the IRS regs by "hoping" you can access the needed data. It is interesting to discuss the "ownership" of things. I agree, the data is the property of whomever created it. It should be something the creator has ability to retain. Thus, printing (or creating PDF) records is suggested, since there is no way to guarantee electronic data can be "used" by other software. The software and resources which can be used to manipulate said data? That is usually licensed for use, with no transfer of ownership. Even if the licensee wants to allow others to use their license "just to view" the data, the other party, such as an accountant, is likely going to need a license of their own, since they are benefiting from the software - even though they are not manipulating the data. I actually get this type of question often. Such as "I am the only one using the software so I want to install it on every machine I own" (did the computer company give you each machine?). Or even more applicable, "Can my accountant use my license?" (The accountant, unless manipulating the data, needs your reports, not the software". Going back to the beginning, software was ruled to be copyrighted, in the same manner as a book. Meaning copies (yes kids, software was formerly distributed on hard media!) were not allowed unless the copyright holder gave permission. In my case, our model for our non payroll programs has recently changed to buy once. No ongoing support is included, but is available on a pay per use basis. No one has needed to pay for support yet, but we have been doing this for 40 years, so the software does self support... We do watch for multiple installs, and do terminate licenses for those who fail to comply after several gentle reminders. For Payroll, it is an annual license. When the license expires, no more new data can be entered, but access to existing data is not stopped. Same as above, we can catch those who "share" their license.

Wayfair ruling has emboldened states. The working guidance from MTC is very broad, although untested AFIK. For example. Non CA company. Provides link on web site to trigger an email or start an online chat, and someone in CA uses this function. This triggers nexus in the location of the person who initiated the contact. The thought is it is "after" sale help, and no different than sending someone to the customer's site. (CA is the first state to publish their take on the MTC guideline. NY is up next.) There is valid concern one better get their web site's server in their home state, such as those who offer software downloads, as "hosting" the download in a state may trigger nexus. At least one state (TX) has a special waiver of nexus for web site hosting, which was funded by one of the big hosting players. On the other hand, reality says unless there is profit (a large amount to be gained), many states will ignore this "new" revenue stream. There is likely going to be a position or three in each state (depending on believed profit), where they look for and go after the profitable cases.

If they were not an owner, then section 125 is possible. For owners, we get to deduct on our personal returns so the liability is nearly a wash.

Likely already considered by the client - but with certain state regulations (net metering type rules), Southern exposure may not even be the most ideal. For instance, in CA, with the soon implementation of our NEM3, W and/or WSW may be the most beneficial for the home owner. It is not as simple as Southern pays, as Western can be "the" win for TOU plans.

For the company to properly handle: Added to gross pay. As allowed by statue, excluded from certain taxes such as likely SS, Medi, and UI). I have seen nothing which allows exclusion from garnishments, such as child and spousal support (sadly, something which seems to get overlooked as the family services folks likely do not dig deep enough). So yes, other than specifically excluded items, the amount is remuneration, and taxable/reportable. Thus the what I call "game" of only adding it to the W2 is not proper. Whether the owner/emplyoee handles the amount, when properly reported, as an above the line deduction, is up to the owner/employee. 2008-1: "Accident and health insurance premiums paid or furnished by an S corporation on behalf of its 2-percent shareholders in consideration for services rendered are treated for income tax purposes like partnership guaranteed payments under § 707(c) of the Code. Rev. Rul. 91-26, 1991-1 C.B. 184." "The 2-percent shareholder is required to include the amount of the accident and health insurance premiums in gross income" That the amount may be an above the line deduction does not mean it was not reportable and taxable income, upon constructive receipt, and does not allow any special exception for paper handling via a once a year entry.

The notice which started this issue was "incomplete". It reflected only a small part of the ramifications of the notice. Thus, the proper handling is left up to interpretation. ACA added complexity as well. The keys are the amount (if eligible) is considered remuneration. What most miss is remuneration are taxable and reportable as earned (benefited from), so this really leaves out annual adjustments (although I know of no enforcement reports). For me, I include a proportional amount on each paycheck for ease of processing. It raises withholding, but the employee could submit a revised W4. There is nothing prohibiting reimbursement, within ACA allowed circumstances.

The employer knew. Unless the person was commuting somehow, they knew the person was not working in CA.

Same old same old. Getting employers to change could result in dismissal. If one wants to go that way, offer the employer one chance to rectify, then move on. I used to think ignorance was the usual reason, but it has drifted to known non compliance. Nexus issues will get worse over time as states increase efforts to use obscure rules to increase income (recover lost income?).

Often times, the TPSP provider does not withhold, and neither does the employer. Thus two W2’s are normal, and under withholding is as well.

PA taxes retirement contributions (no deferral) so a full PA year with day a 401k will show PA taxable wages higher than federal.

https://www.irs.gov/credits-deductions/manufacturers-and-models-for-new-qualified-clean-vehicles-purchased-in-2022-and-before

So many believe they do better not paying RC and payroll taxes, versus a good long healthy contribution to SS... While it does not come up often among my customers, I have yet to hear from one who was doing better with their investments over SS, as many seem to skirt RC. I share this as often as I can. In the last couple of decades (maybe longer?), SS is still a better "deal" for the average person. What often gets overlooked is coverage for non working spouses, disability, survivor benes, and how a disabled child/adult can transition from SSI to SSDI when a parent claims SS (or on death). I have a huge bias - to be clear. My grandmother collected well from SS for 50 years. I was a survivor bene recipient. I have a non working spouse. I have a disabled child/adult - who will likely draw SSDI from my record for 30-40 years (a significant "raise" from SSI, and with no means test).

G2R’s quote actually has the answer for RC. “Remuneration”. This means they insurance counts towards RC since is is money received because of employment. Remuneration is the term to stand on, and their definition is favorable. back when we got our first mortgage I was an employee only. The lender said we did not have enough income. “Suddenly” I had a new stub with no Section 125 (health insurance) and that same amount added to taxable wages. I also had a letter from employer stating I declined Section 125 going forward. Silly exercise, but it worked.