PapaJoe Posted December 17, 2019 Report Share Posted December 17, 2019 I have a corporate client which operates three convenience stores. Can each store file it's own W-3 transmitting the W-2s from only that store or must all three stores' W-2s be filed under one W-3? Only one 941 is filed each quarter covering all three stores, so if each store can file it's own W-3 the SSA will receive three W-3s to match up with 941 totals for the year. Quote Link to comment Share on other sites More sharing options...
Medlin Software, Dennis Posted December 17, 2019 Report Share Posted December 17, 2019 I have not look at this specific item in a while. As I remember it, while the IRS prefers/suggests one set of forms per EIN, they (at least used to) accept multiple forms from one EIN. Personally, I would do one or the other for all forms, and not issue one global 941 with separate (by location) W2/W3 submissions. Quote Link to comment Share on other sites More sharing options...
Lee B Posted December 17, 2019 Report Share Posted December 17, 2019 Doesn't the IRS require a combined 941 in this situation ? Quote Link to comment Share on other sites More sharing options...
ILLMAS Posted December 17, 2019 Report Share Posted December 17, 2019 Separated W2/W3 are required only if each business has it's own FEIN. Quote Link to comment Share on other sites More sharing options...
PapaJoe Posted December 17, 2019 Author Report Share Posted December 17, 2019 Thanks to all who replied. Guess I'll just file one W-3 and include W-2s for all three stores. It's only a little more work. Your input is appreciated. Quote Link to comment Share on other sites More sharing options...
Medlin Software, Dennis Posted December 17, 2019 Report Share Posted December 17, 2019 Just for my own amusement, is someone else preparing the payroll and then putting the filing onus on you? Payroll liability is convoluted enough, many will not prepare forms unless they prepared/handled the entire payroll, because of the chain of deep pockets liability potential. The liability potential is a stretch, but defense is not cheap. Quote Link to comment Share on other sites More sharing options...
Abby Normal Posted December 17, 2019 Report Share Posted December 17, 2019 You can file multiple W3s for one company without any problems. They just aggregate them. Quote Link to comment Share on other sites More sharing options...
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