Amending 1099's

[ILLMAS]

How do you amend 1099's when they forgot to 1099 for 4 people? How are the additional 4 reported?

Thanks

Marco

[Pacun]

Create a new filing which includes the other 4 1099s. Don't forget the cover form.

[ILLMAS]

For example if they submitted 25K in the first 1096, I would add another 5K to bring it to 30K and mark the previously filed returns as corrected even dough the amounts don't change?

[Lion EA]

No, you create the new 1099s with the new 1096 that summarizes the new 1099s only and file it. The old 1099s were already filed with their corresponding 1096.

Unless you are actually CHANGING/amending a previously filed 1099...

[ILLMAS]

Thanks, so the IRS will combine the two 1096s automatically. The reason why I am being a little cautious with this, I had an issue with SSA, client submitted the first W-3 via mail, a year later received a notice that they never received it, I gave the client a new copy and was mailed out, a couple of months later another notice came in saying no W-3/W-2 info was received. Client send another copy, two years later they get a notice from the IRS, SSA eventually received both W3/W2 packets and took the liberty of combining them duplicating employee wages.

[Pacun]

Don't even mention the fact that you already submitted other 1099s. Just do a new filing as if this was the only filing. Keep both 1096s on record and all 1099s.

[Jack from Ohio]

And electronically file them. You may still make the cutoff and not be late.

[kcjenkins]

Thanks, so the IRS will combine the two 1096s automatically. The reason why I am being a little cautious with this, I had an issue with SSA, client submitted the first W-3 via mail, a year later received a notice that they never received it, I gave the client a new copy and was mailed out, a couple of months later another notice came in saying no W-3/W-2 info was received. Client send another copy, two years later they get a notice from the IRS, SSA eventually received both W3/W2 packets and took the liberty of combining them duplicating employee wages.

That is exactly why you do NOT include the ones already done.

[Lion EA]

Yes, works also when your client gave one or two IC's info to their payroll company along with employees, but you prepare the rest of the 1099s from your bookkeeping. No way is Paychex or ADP or whoever going to provide you with info, nor do they have to. You file what you're hired to do, even if given to you piecemeal. This works for original 1099s, even in batches. 1096 to sum each filing separately.

Not the method to amend a previously filed incorrect 1099, though.

Definitely e-file to get them in by the end of March.