Medlin Software, Dennis

Still not back to calm. Just got a nasty gram from a person signing their name with CPA at the end who went on about a 941b having to show their deposits. Even quoting the text on the form where it is clear it is for liability not deposits, did not seem to change their mind.

I have faint memory of there being some traction towards altering some credits too, so the advice in the article was to consider waiting to file personal (and maybe some business?). For me, I file on the deadline, for reasons of time, and just in case something changes. But, I also manage my deposits to I am at or neat the max owed without getting into penalty, so I have no fake incentive for filing early (using withholding as a sort of Christmas Club / forced savings). I even tried, and failed, to share with others how to manage withholding to be less to compensate for the 2023 EV credit rather than loaning the PTB the over withheld amounts. It is just a concept few understand.

Makes sense. I cannot have my income go to something else, say our daughter's able account to bypass it being my income. I have those crazy thoughts as I transition to having enough SS wage history to begin to look at lowering wages and increasing non wage income. Likely will be a good old minimum reasonable wage and more dist at some point.

To me, it makes sense to not start until the first working day of Feb. Why? Because they, stated or not (I cannot remember) are checking against W2 data, which is not required to be submitted until the end of Jan. NMore time for reliability and common sense accuracy of their efile process cannot be a bad thing at all. IIRC, 1099 filing is not yet available either, so that is another barrier to personal filing (and will be more of a barrier next year).

I am suspect of any late ERC claims. Why? The availability was "all over" the news at the time. Any employer who failed to claim is derelict in duty. Any corp should be replacing those who failed to represent the corp properly, failed their fiduciary duty. With the above said, some slip through who are genuine folks. But, the caveat is most of the late claims are third party claims, where the employer has granted some percentage of the credit to the third party, without pondering, for one second, the cost of amending other items too, and how little they will get, or maybe even nothing, or owe, for thee late contingency claims. That is assuming the third party type claim is even legit - meaning the emplyoer really had eligible amounts to claim, which can be suspect in certain cases.

There is always an amount of money which makes any task "easy" to do. Whether or not this prospect will pay it is the question.

Employee copies can be printed on plain paper too, if software is capable. As long as the required data and information is provided, the format is unrestricted.

Tom is expert all things FTB!

I have a well work list of my search for mistakes process. But I do not go beyond that for pennies (or depending on the client, some amount, usually $100). They do not appreciate paying for my time to find pennies. The majority of the time, it was not an entry error, it was an error with the client's records, such as a check record. We all live with such "close" enough. IRS has been doing it for a long time (rounding withholding, rounding on tax returns). No refund/collection unless asked of the 941 (and likely others) were not more than $1. I am sure there are more, not just the new announcement.

I do, and I am thankful. Our home, via circumstances out of our control, has for 30 years appreciated just under 2k per month, and will likely continue. While we would likely be able to find a different place to domicile, it is tough to give up the appreciation.

Most likely because the counters decided those numbers were at or below their break even point for investigation. No matter the reason, it is good. My first accounting class had a story of a perfectionist who spent a long time finding a penny error, and their pride led to their firing. For me, I took that to heart and when I was counting for others, came up with a threahold which I would not investigate beyond a few minutes of hunting the obvious. Over time, the “adjustments” usually washed.

UGH. One of our kids is dealing with a break in/theft, and the person who they can prove did it, is related to a muckety muck in their local law enforcement. We have given them our suggestion (ask the DA who their mutual aid agency is, which should be compelled to investigate), and get their landlord and renters insurance folks involved. Calm is over...

Just got a nastygram because I asked someone to follow written directions. Same directions the person has been following every year since the early 90's. Yes, calm is over. Added: The pay on the spot ability is something every employer should be prepared and able to do. Cash, check, whatever. Power outage, banking issues, other disaster. Be prepared to take care of those who take care of you. When pressed, my advice is to have cash or checks on hand, and the ability to access/sign, at all times. At least be able to pay a few days wages, even if a WAG, to all, in case the accountant/payroll person disappears, computer fails, power is out, etc.

As time marches on, those who are experts in all but the most "micro" of "things" wanes. Employers are no different. For employers, the most reliable advice is to pay at least twice a month (more often if required), pay on the spot at separation, and make your tax deposits at the same time you make your payroll payments. It is all about preventing errors/omissions, not playing games to the fullest extent of the rules - or as I hear daily - trying to make what amounts to a few cents floating trust fund monies. Of course, the above goes against all who have FBD or MetaD after their name (Doctor of Facebook or Doctor of Googling). I guess I am officially a boomer/old timer, since I remember when googol was just a number with a leading 1 followed by 100 zeroes. It was such a cool concept to a grade schooler it helped trigger my fascination with numbers/mathematics.

I have not verified these, but for OR, on a reputable amalgamation site: If the above is accurate, for OR, I would suggest all pay on the spot rather than rely on proving an exception. Advance notice of at least 48 hours seems to require spot payment (sans weekend and holiday - with holiday not defined and cause more grey area, state, local, tribal, federal, all, some?), not within 24 hours. For me, defense is a waste of time (money) so dragging things out, even to make a point, is an unneeded head and wallet ache. In my case, hourly employees are not performing any services the remainder of the year, and others have already been paid for Dec, so I am at zero risk of needing to add another paycheck in 2023.

Many of our fifedoms have PTB who create/created unique rules. For instance, TX requires a signature (or allowed equivelant) on pay receipts. Some have no pay receipt rules, or even pay frequency rules.

Depending on the state and circumstances, payment on the spot may be required. In states with this obligation, employers and their payroll process should know this and be prepared (and not prepare EOY until after close of business Dec 31). Tom, As an estate admin, I have one beneficiary who has yet to cash any of their checks. It has now been three years. Unfortunately, they asked for, and received replacements earlier this year, starting the clock again. This time, they did seem to try to cash the check, but it was refused as stale.

It it were a possibility, I would wait.

Thank you. I finished mine this afternoon. Except the 1099 iris is not currently available.

For me, tomorrow starts the procrastinator's rush. Will likely last until the middle of Jan. Coupled with the inevitable questions regarding EOY payroll reporting, my fam knows to leave me be from work start until I have an after work adult beverage. What do you mean I have to efile my W2 data? What do you mean I have to efile my 1099 data? Why are the employee's getting more net pay with the same gross as 2023? Why is my employee complaining not enough WH tax was withheld (a favorite since TY 2020)? How to I handle 1099 employees? (there still is no such thing!). How do I back date a paycheck, net to zero, to fix/resolve/acquiesce for some situation an owner/employee is demanding be handled after the fact, such as how to I pay an owner/employee, in 2024, their one "paycheck" for 2023?

Good not only for data security, but to make sure when you do have to see it, it is still valid. For instance, while not accepted for driving at present, my state has a digital version. It requires me to login every so often (seems like monthly, but I am not sure) so they can check for suspension/expiration. Same, really, for things like a vendor storing CC info. They expire, get closed, and most often, the user wants to use a different card, so we never store them at all.

I am not beholding to the requirements you all are. What I remember is those who are subject to the IRS rules, have to keep data secure, and have a written plan for the same. Thus, things like outdated software, a consumer grade computer, etc., are going to make you liable, and possibly not be covered by E&O because of willful non-compliance. So whatever you use for software, self or packaged, needs to be kept current. Computer needs to be able to run a currently supported pro edition of Windows, with the security functions enabled. I do not recall anything saying uou have to use any particular type of calculation/reporting software, a spreadsheet could be compliant.

For receipts, we send an email and if we can, a text. So many don’t see their email and used to complain it was never sent.

Would never work, and never has, for us. Why? Like with using tax software, someone using accounting and payroll software simply must have some sort of experience or training in the subject matter. I get requests, daily, from folks who want to find software which will handle their payroll and/or accounting, not because they know how, but because they want to save money. I have to refuse if they have no experience or training, as no software will teach them what to do and when. If the above was not also true for tax prep, then you would be out of business because any TP could use some sort of magic software and never need your experience, training, and insight. Some online tax software tries, with the Q&A entry style, and for all but the most odd things, it can and does work. I learned long ago customers are not always right, and to stand one's ground morally and professionally. I refuse to license my software to someone who I can be certain has no business preparing anything for anyone. I think there are more than a few here who agree with me, as we have seen threads about reducing or eliminating customer caused time sucks, like phone calls and drop ins.

When we started: We managed to stuff 1000 paychecks into about 510k of memory. Could not count on anyone having more, and many had less available. Found a way to handle the 5 key on the key pad (it was an issue back then). Kept checks for the current quarter, and balances going back farther. Printed a list of the line numbers and values to enter on 941. Had to publish a list of printer codes to get the margins set to fill in tractor fed W2 forms. Literally had to give instructions such as close the drive door. And yes, at least once, someone got up and closed their room door instead. Duped 5.25 single and double sided floppies for each customer. Stuck a label on them, wrapped with a folded receipt, stuffed into a mailer. Could be found on any shareware rack in North America, and better back then, we were in all the shareware catalogs (paper). (A big reason shareware authors are going away, there is no way to get noticed without spending big $.) The big names back then were just regular ish folks who liked to tinker.